For Organization Admins

Managing members

Managing members

An organization is a group of people who share a deck library, LMS connection, and subscription. As an admin, you control who's in it.

Roles

Two roles inside an organization:

  • Admin — Can manage billing, LMS connections, members, and everything below.
  • Instructor — Can create and edit decks, link decks to LMS assignments, see section dashboards. Cannot change billing or invite people.

There's no "student" role inside the org. Students are tracked separately, per LMS section, and don't have org membership.

Inviting

From Your org → Members → Invite member:

  1. Enter the new member's email.
  2. Pick their role.
  3. Click Invite.

What happens next depends on whether the email is already registered in Meletema:

  • Already registered — They're added to the org immediately and get a "you've been added to Org name" email.
  • Not registered yet — Meletema creates a pending_invitation record and emails them a signup link. The link expires after 7 days. When they sign up via the link, they're added to the org with the role you chose.

You can see pending invites at the bottom of the Members table.

Changing roles

From the Members table, click the ⋯ menu on a member, then Make admin or Make instructor. You can't downgrade yourself — there has to be at least one admin in the org at all times.

Removing

Same menu: Remove. Removing a member doesn't delete decks they created — decks belong to the organization, not the user.

What members see

When a member belongs to your org, they get a sidebar group with the org's name in the in-app left rail, plus dashboard widgets scoped to org content.